Every company needs a notary for documents that need to be legalized for business purposes. Notaries have a crucial role in ensuring the legality, integrity and authenticity of important business documents. Every single business considers a notary to be essential because it hopes to save money and time, as well as ensuring that their clients are always protected in the field of legality. HK company notarization will be required if you have a business in Hong Kong, with various existing rules and regulations. If you want to know more details, let's discuss it in this article.
Why Every Business Needs a Notary
Starting or renewing a notary will not cost much. Every business will need a notary as a small investment for them. Let's see why HK company notarization is essential and worth the money.
- Saves time
Business people have endless activities, and spend a lot of time commuting and transporting to other offices or visiting banks to notarize some contracts. Hiring a notary will reduce your effort and save your time going to several places at once amidst the busyness of your business activities. Instead of having to spend a lot of money and time on commuting and taking care of legalities, you can get your business forms notarized and delivered directly to your office.
- Requires less effort
Sometimes customers will bring forms and documents with incorrect notarization. If you are a business that does not have a notary ready in your office, you can only tell your customers to go to get proper authorization. This will make your customers waste time and think again about choosing to visit your office again. To ensure that the customers are happy even if they provide inappropriate documents and forms, you can keep a notary on board to complete incorrect notarization according to customers' queries.
- Better customer service
Building customers is one way to make your business stay afloat in the future. To maximize revenue and profits, you need to give your best effort to keep old clients and attract new clients. Maintaining relationships with customers will ensure they do not look for other alternatives. One way to give your best effort to clients is to notarize their documents at your office. This will help a lot with consumer needs and cut down the time while showing your professionalism to clients.
Before starting notarization, you must check whether the documents you need for business purposes require notarization. The local notary or end-user must be able to confirm this. Contemplate timing implications. You need to consider time constraints because each notarization requires some time which must be adjusted to your transaction process. Also check what notarial and legalization fees are.
What are Notarization and Legalization in Hong Kong?
Hong Kong notarization and legalization are common ways to attest documents and recognize foreign legal systems. This procedure is a matter of international commercial and private law as usual. Still, the power to enforce document verification is generally carried out by a higher-level authority.
Certification from original certification with a labeled seal or stamp, and international notary refers to the second level certification issued by national government agencies. Generally, deeds legalized by a notary can be used internationally and within a short period of time.
The document must be certified twice before it can have legal force in the recipient country, as there is a similar verification process but legalization of the embassy by the consular office is required. You need to know about HK company notarization if you have the same problem.
What are the purposes of company notarization?
You need an experienced solicitor as a notary public, registered with the Register of Notaries Public and at the High Court of Hong Kong. A notary public can notarize a document, certify or witness a person's identity, authenticate a signature, and certify a legal document.
When you set up a business in Hong Kong, there are many documents that must be notarized. Notarized documents will be requested by overseas receiving parties, such as government or banks to ensure the authenticity of the documents. The notarized documents can be used for company registration, bank account opening, trading immigration, or for the sale or purchase of land.
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Common notarized documents in Hong Kong companies are: Certificate of Incorporation, Business Registration Certificate, Articles of Association, Annual Return, Passport copy of shareholder, director, or authorized signer, Resolution, Agreement and business contract.
Reasons why HK company notarization is needed
There are many situations in business that require notarization. Based on relevant laws and administrative rules of mainland China, notarization is required when a Hong Kong company will create a company, branch, or representative office in the mainland. When the board of directors decides to apply it to the mainland, it must be supervised and notarized by an evaluator.
Notarization is also required when you want relatives from the mainland to come to Hong Kong and take over property or live permanently. You also need notarization when a Hong Kong company entrusts a mainland law firm or other person to handle specific business. With so many notarization needs in Hong Kong, you need to apply for China Appointed Attesting Officer Notarization Service.
SMEBrother is the right place for you to get HK company notarization in China that are simple, quick and low cost. SMEBrother is a professional Chinese and English consultant with years of service experience who can answer all your questions regarding notarization and legalization. SME Bro is found in 2012 and provides business service for SME companies with years of network, reasonable pricing, and excellent knowledge about supporting our clients and becoming a business brother.
Efficient handling from us who are familiar with foreign businessmen to handle documents in various regions, and have a high pass rate for work visas. We also offer you low-cost service, first-hand prices, no intermediate agents, and clearly marked prices.
You just need to focus on expanding your business, let us take care of your notarization and legalization needs. All needs such as submitting documents, making notarized documents, enrollment, notarized documents forwarded with seal are our expertise.
