When operating a business in Hong Kong, companies often need to submit Certified True Copies to fulfill legal and administrative requirements.
What is a Certified True Copy?
A Certified True Copy is a document replica verified by an authorized professional to match the original exactly. The certifier (e.g., lawyer, accountant) compares the copy with the original, confirms its authenticity, and stamps/signs it. Common uses include bank account openings, business registration, and government applications. Importantly, certification only confirms the copy's accuracy, not the validity of the original document's content.
When Do Businesses Need a Certified True Copy?
Key scenarios include:
- Opening Corporate Bank Accounts: Banks require certified copies of incorporation certificates, articles of association, etc.
- Business Registration or Licensing: Submitting documents to government bodies for licenses or permits.
- Cross-Border Transactions: Providing verified documents for international trade or legal proceedings.
Who Can Certify Documents in Hong Kong?
Authorized certifiers include:
- Certified Public Accountants (CPA)
- Practicing Lawyers or Notaries Public
- Company Secretaries (for specific corporate documents)
- High Court Officers (authorized by the Hong Kong courts)
- Consular Officers (for non-residents' documents)
Note: Requirements may vary depending on the institution. Always confirm eligibility with the receiving party.
Validity Period of Certified True Copies
Certified copies are typically valid for 3 to 6 months from the certification date. Businesses should avoid obtaining them too early and plan to re-certify expired documents if needed. Some institutions may impose shorter validity periods.
How to Obtain a Certified True Copy
Engage a Qualified Professional: Lawyers, accountants, or notaries can certify documents for a fee.
