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TCSP
TCSP牌照:申請、續期與注意事項
隨著公司法例、反洗黑錢條例、唯一業務識別碼和公司註冊處表格更新等一系列新香港有限公司法例修改,香港公司秘書服務變得更加重要。由於香港作為國際的商業投資地區,自然會吸引來很多的海外創業者和企業家來港投資經商。但是註冊香港公司要求之一是在需要委任公司秘書。
但什麼是公司秘書牌照? TCSP又是什麼?將軍會計詳細講解公司秘書牌照、資格、法律責任、職責和要求,以及公司秘書服務內容和收費等相關知識。同時讓大家瞭解TCSP牌照要求和續期須知。
什麼是TCSP牌照?
TCSP牌照,又名「信託或公司服務提供者牌照」,於2018年3月1 日開始實施,根據《打擊洗錢及恐怖分子資金籌集條例》(1)規定任何人士或公司在香港經營信託或公司服務業務均需要申請 TCSP牌照(2),持牌人均受發牌條例監管,並受到公司註冊處監管,而且每三年需要續牌一次。
為什麼公司秘書牌照很重要?
由於公司秘書牌照有發牌制度,並由公司註冊處監管,不是單純申請便可得到牌照,秘書公司需要有自己的反洗黑錢政綱、委任合規主任和反洗黑錢主任等一系列措施才可以得到公司註冊處的TCSP牌照。
而且秘書公司的負責人和職員等都需要熟悉反洗黑錢條例操作,並且確保客戶的公司秘書服務是合法合規。因此,在委託公司秘書前,必須要查證秘書公司是否持有TCSP牌照,可以登錄香港公司註冊處轄下的信託及公司服務提供者註冊辦事處網址:www.tcsp.cr.gov.hk,點擊查閱“信託或公司服務持牌人登記冊”。
公司秘書職責
香港有限公司必須要委任公司秘書,除了是法例規定外,有限公司需要一位專業人士或公司去管治公司運作,以下列出公司秘書的常見職責:
企業管治: 熟識公司條例,與時並進緊貼公司條例最新的更新和修訂內容
備存公司記錄冊: 保存和更新董事、公司秘書、股東、股份轉讓等記錄冊
備存重要控制人登記冊: 確保重要控制人登記冊資料,並按需要更新內容
填報週年申報表: 每年於限期前協助公司遞交NAR1表格
準備股東大會會議紀錄:按法例要求安排AGM和備存會議紀錄
安排董事/股東會議:跟據公司章程安排董事/股東開會和備存會議紀錄
填報公司註冊處表格:呈交ND2A, ND2B, NSC1, ND4 或NR1等CR表格
更新商業登記證資料:更改BR業務性質或轉公司註冊地址
申請或商業登記證續期:協助申請BR和每年於限期前續期BR
取消有限公司: 準備公司結業檔和跟進取消公司流程
註冊香港公司:準備註冊公司檔和跟進開公司流程
公司轉股打釐印: 為轉股轉讓文書和買賣方成交單據加蓋印花
公司秘書資格
如以有限公司身份擔任公司秘書職位,該有限公司必須是信託或公司服務持牌人,即TCSP牌照。如以自然人身份擔任公司秘書職位,個人必須長居於香港及擁有香港的註冊地址。
最重要是無論是個人或公司都需要熟識公司條例和最新法規修訂,最基本能夠處理上文所提及的公司秘書職責,例如:公司改註冊地址應該通知什麼部門?應該填報哪一份表格?是否需要安排董事/股東會議?專業的秘書公司需要一一為公司辦妥所有公司秘書事宜,才是合資格的公司秘書。
公司秘書法律責任
作為公司秘書,必須確保公司遵照香港的法律和法規。如未能實行職責,可能會要面臨法律訴訟和罰款等後果。
持有公司秘書牌照: 秘書公司確保持有有效的信託或公司服務牌照,如沒有TCSP牌照而提供公司秘書服務即屬違法,一經定罪,可被處罰款港幣 100,000 元及監禁 6 個月(2)
遵守TCSP牌照守則: 遵從信託或公司服務提供者發牌指引和遵從打擊洗錢條例
保密和誠信: 公司秘書需要具備高度的保密和誠信意識,保管公司的機密資料,並遵守職業道德和行業規範。
確保公司遵守法律法規: 公司秘書負責確保公司遵守法律法規,避免違法行為和法律風險,有助於保護公司的聲譽和利益。
TCSP牌照申請要求
為令大家更明白公司秘書牌照的重要性,可以從下的TCSP牌照申請要求瞭解公司秘書的專業性:
填妥TCSP牌照申請表格 TCSP4 (個人)或TCSP5(公司)連同有關申請表TCSP1、TCSP2 或 TCSP3
委任公司合規主任和洗錢報告主任
制定公司的打擊洗錢及恐怖分子資金籌集的政策、程式及管控措施簡稱「反洗錢及恐怖分子集資制度」(AML/CTF systems)
反洗錢及恐怖分子集資制度政策內容包括:
客戶盡職審查: 制定公司對客戶的 CDD 和KYC
評估客戶風險: 制定公司守則,評估客戶洗黑錢的可能性和風險管理
持續監察客戶 (SAFE): 確保客戶沒有可疑交易
報告可疑交易: 向財富情報組報告可疑交易
備存紀錄: 保存客戶交易檔至少5年
審計內部運作: 聘請獨立第三方審核公司反洗黑錢措施流程
監察和管理政策: 程式及管控措施的遵從情況和內部溝通管道
員工培訓: 因應員工職務提供反洗黑錢培訓,協助辨識可疑交易
員工甄選: 確保員工不是列在國際和本地的制裁名單上
TCSP牌照續期須知
公司秘書牌照一般有效期只有3年有效期,公司註冊處會持續監察TCSP牌照持有人,巡查秘書公司是否遵從「反洗錢及恐怖分子集資制度」,包括:
客戶盡職審查制度的合規性
紀錄是否齊全
持續監察客戶的方法和使用什麼軟件協助監察功能.
可疑交易報告紀錄
公司反洗黑錢措施流程審計報告
員公培訓紀錄和甄選制度
總結
以上就是公司秘書牌照(TCSP牌照)要求和續期須知,包括香港公司秘書的職能範疇、公司秘書牌照資格和法律責任。創業人士如未有公司秘書相關知識,建議委託持有效TCSP牌照的秘書公司擔任公司秘書職位,協助公司履行法律義務、管理事務,並確保公司的合規性。